Sponsorship Terms & Conditions
These Terms and Conditions for the International Blockchain Congress 2018 ("Event") govern this Sponsor Agreement between the Organizer and the sponsor herein.
The Agreement shall become binding and effective upon delivery by Sponsor to Organizer of Sponsor’s completed and executed Agreement. Sponsor’s confirmation of receipt of the executed Agreement shall be deemed delivered to Organizer in the following instances: Sponsor sends an e-mail or fax to Organizer of the Agreement executed by Sponsor, and receipt of the e-mail or fax is acknowledged by Organizer by a reply e-mail; or electronic signatures on the document, with the date of signing mentioned therein.
The parties agree that the electronic signature of a party to this Agreement shall be as valid as an original signature of such party and shall be effective to bind such party to this Agreement. The parties agree that any electronically signed document (including this Agreement) shall be deemed (i) to be "written" or "in writing," (ii) to have been signed and (iii) to constitute a record established and maintained in the ordinary course of business and an original written record when printed from electronic files.
Payment for all Sponsorship Fees is due within 2 business days from the date this Agreement is executed. Sponsor will be responsible for all costs incurred relative to participation in the Event. Unless otherwise explicitly stated herein, all Sponsorship Fees paid are non-refundable. If Sponsor fails to make any payment described in this Agreement, the Sponsor’s right to sponsorship of the Event may be canceled without further notice and without refund of monies paid.
a. If the Sponsor cancels its sponsorship before 30 days from the date of the Event, the Sponsor will remain obligated for 50% of the agreed upon sponsorship fees. However, in case of sponsorship being cancelled at a time when there are less than 30 days to the Event, the Sponsor shall be obligated to pay 100% of the agreed sponsorship fee. Upon Sponsor’s default any monies paid will be retained by Organizer and any amounts payable to Organizer hereunder shall become immediately due and payable.
c. Cancellation of any portion of the Sponsorship Agreement shall have to be intimated by receipt to the Organizer-through a verified e-mail and/or fax. Sponsor will remain obligated for 100% of the contracted fees. If in order to collect unpaid fees Organizer pursues legal remedies, Sponsor will pay Organizer for all legal and related expenses, court fees, staff times, etc., so incurred.
If, because of war, fire, strike, hotel construction or renovation project, government regulation, public catastrophe, an act of terrorism or public enemy, or an Act of God, the Event or any part thereof is prevented from being held, is canceled by Organizer or the space becomes unavailable, Organizer, in its sole discretion, shall determine and refund to the Sponsor its proportionate share of the balance of the aggregate Sponsor Fees received which remains after deducting expenses incurred by Organizer and reasonable compensation to Organizer. In no case shall the amount of the refund to the Sponsor exceed the amount of the Sponsor Fees paid. Organizer reserves the right to cancel any portion of the Event as it deems necessary and appropriate. All change and/or changes/cancellations will be communicated to the Sponsor in writing as soon as commercially practicable.
Organizer reserves the right to make any changes as it may deem appropriate to Event dates and times. Organizer shall communicate any changes to Event dates and times to the Sponsor as soon as commercially practicable.
Organizer reserves the right to refuse placement of any ad that it determines may be injurious to the Event, its sponsors, exhibitors, attendees, or its brand.
Photography and video rights for the Event, including photos and videos of any attendees, speakers, sponsors, and exhibitors are reserved to Organizer. Sponsor agrees to allow photography and videography of the Event to be used for current and future commercial and promotional uses by Organizer.
The Sponsor agrees to indemnify and hold harmless the Organizers, on demand, against all claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including legal fees) and charges of any kind howsoever incurred by or on behalf of or made against the Organizers arising out of breach of the obligations of the Sponsor not to record photos and videos of any attendees, speakers, sponsors, and exhibitors, or any infringement of third party IPR by the Sponsor.
Except as explicitly permitted by Organizer, Sponsor shall not host, sponsor, or participate in any hospitality suites/rooms, social functions, education seminars, outings, group activities, or similar events during the Event or distribute sales or promotional materials, any item with Sponsor’s logo, or gifts to attendee sleeping room doors, meeting rooms or anywhere else in the hotel and/or exhibit facility, except, in the case where Sponsor is also an exhibitor at the Event, as authorized and acknowledged by Organizer, in Sponsor’s exhibitor booth space. All activities and events conducted during the Event, including events permitted by Organizer, must be contracted through Organizer, or Organizer’s designee. Sponsor shall not contract directly with the hotel, its vendors, or other Event venues for any element of a hospitality event.
Neither Organizer nor its shareholders, officers, directors, employees, agents, independent contractors, representatives or affiliates shall be responsible for any injury, loss, or damage that may occur to Sponsor or to Sponsor’s agents, employees, affiliated personnel, officers, directors, shareholders, contractors or representatives or any of their property, businesses, or other activities from any cause whatsoever, prior to, during, or subsequent to the Event. By signing the Agreement, Sponsor assumes all such risk and expressly releases, and agrees to indemnify, defend and hold harmless, Organizer and its shareholders, officers, directors, employees, agents, independent contractors and representatives from any and all claims for such loss, injury, or damages. Furthermore, Sponsor releases and discharges Organizer and its shareholders, officers, directors, employees, agents, independent contractors and representatives from any and all liabilities arising out of, or in any way related to, the selection, rejection, or removal of Sponsor to or from the Event and enforcement of the Agreement. Sponsor also hereby agrees to indemnify, defend and hold harmless Organizer and its shareholders, officers, directors, employees, agents, independent contractors and representatives, from and against any and all losses, damages, suits, claims, causes of action, liabilities, expenses, costs and attorneys’ fees incurred, arising out of, resulting from Sponsor’s infringement of the intellectual property rights of any third party, or any of its agents, employees, affiliated personnel, officers, directors, shareholders, contractors or representatives, in distributing, selling, or offering to distribute or sell any product or service, in allowing any person to test any product or service, or in offering sample use of any product or service, whether occurring prior to, during or after the Event.
The Sponsor must comply with all relevant legislation, rules and regulations of the country or territory where the Event is held and shall be solely responsible for observing and complying with the same and for obtaining all consents, approvals, authorities, licenses and the like as may be requisite to its participation in the Event.
Sponsor shall obtain and maintain throughout the term of the Event, liability insurance providing coverage against injuries to the person and property of others, with minimum limits that are commercially reasonable for the type of business and activities engaged in by Sponsor. Sponsor agrees to furnish evidence of such insurance upon request by Organizer. Sponsor is advised to carry adequate insurance coverage for all property of the Sponsor, insuring against loss by all risks. Sponsor hereby waives all rights of subrogation against Organizer and the owner and manager of the Event venue. All property of Sponsor shall remain under Sponsor’s custody and control, in transit to, within, or from the confines of the Event. It is recommended that Sponsor take precautionary measures of its own, such as the securing of small or easily portable articles of value.
The Sponsor agrees to observe and abide by the foregoing terms, conditions, and rules, and by such additional terms, conditions, and rules established by Organizer from time to time for the efficient and safe operation of the Event, including, but not limited to, those contained in this Agreement. Event Sponsors have been invited to participate in this Event based on the mutually beneficial business relationship they share with Organizer. If the nature of this relationship changes after this contract is signed, Organizer has the right to cancel this Agreement, refund all fees in full to the Sponsor, and offer the Sponsorship to another entity. There is no other agreement or warranty between the Sponsor and Organizer except as set forth in this document and any addenda/exhibits hereto. The headings used in this Agreement are for organizational purposes only and are not to be used in the interpretation of the substance of this Agreement. The rights of Organizer under this Agreement shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of Organizer.
This Agreement shall be governed by and construed in all respects in accordance with the laws of India and the Sponsor submits to the non-exclusive jurisdiction of the Indian courts for all purposes relating to this Agreement or the Event.
All disputes and differences, which may arise between the Organizers, Sponsor or any vendor of the Organizer with respect to the performance, interpretation or execution of these terms and conditions, shall be referred to arbitration before one arbitrator in accordance with the provisions of the Arbitration and Conciliation Act, 1996 of India as amended from time to time, wherein the arbitrator is appointed by mutual consent of both the parties. Such arbitration shall be conducted in the English language and the seat of such arbitration proceedings shall be at Hyderabad, India. The award of the Arbitrator shall be final and binding on both the parties.
